If you are a sworn translator (vandetõlk) listed in this directory
Current status of the service: voluntary registration already exists: any sworn translator can register, confirm their identity and have a verified profile. For now we do not publish profiles created from the Ministry's page and we have not sent any notice. What this page says about such profiles, notices and objections will apply once we start; before publishing any profile we inform each person individually.
Vandetolk is a private, unofficial directory in which sworn translators (vandetõlgid) can be searched by language. Profiles that the translator has not confirmed are created from the contact list "Vandetõlkide kontaktandmed", published by the Estonian Ministry of Justice and Digital Affairs (Justiits- ja Digiministeerium) on its web page "Vandetõlgid". This page explains which of your data we process, where they come from, what we publish and how you can object, correct your data or manage your profile yourself.
Source: Estonian Ministry of Justice and Digital Affairs, page "Vandetõlgid" (https://www.justdigi.ee/kohtud-ja-oigusteenused/elukutsed/vandetolk). From that page we use only the name, the languages, the e-mail address and the fact that you appear on it. We do not use the other data on the page. What we do with it: we keep the e-mail address in lower case, keep the first address when an entry has two, and match each language with its international code.
The essentials
| Who processes your data | Yoinet Proyectos en la Red SL, NIF B86286705, C/ Serrano 96, 3.º E, 28006 Madrid (Spain). E-mail: privacidad@vandetolk.com. Data Protection Officer: dpd@vandetolk.com |
| Which data | Name, languages, title (vandetõlk) and e-mail address from the Ministry page. We do not take your postal address, phone numbers, website, opening hours or professional certificate |
| From where | The Ministry page "Vandetõlgid", on the date shown next to each profile. We use no other source |
| Why | To publish a basic profile so that anyone can find a sworn translator by language, and to keep it up to date |
| Legal basis | Legitimate interest (Art. 6(1)(f) GDPR) |
| When | Before publishing a profile we send an individual notice by e-mail and wait at least 30 days. If we cannot inform you by e-mail, we do not publish the profile |
| Your rights | Objection at any time without giving a reason; access, rectification, erasure and restriction of processing; complaint to the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon) |
Your right to object
If you do not want to be in Vandetolk, you can object now or at any later time. You do not have to give a reason, create an account or pay, and your decision is respected unconditionally.
- If you received our e-mail: use the objection link in the message. One click and it is done.
- If you did not receive anything or lost the message: press "Remove my profile" next to your profile. We send a confirmation link to the e-mail address on the Ministry page, so that nobody else can remove your profile without your consent. Until you confirm, your profile is no longer shown.
- By e-mail: privacidad@vandetolk.com. It is enough to write "I object" and your name.
- By post: Yoinet Proyectos en la Red SL, Protección de datos, C/ Serrano 96, 3.º E, 28006 Madrid, Spain.
If you object before the publication date we tell you, your profile will not be published. If it is already published, we remove it immediately if you use the link and in any case within 2 working days of receiving your e-mail or letter. We erase your data within 30 days at most and keep only a minimal record so that we do not add you again.
Frequently asked questions
1. Why am I in this directory?
Because you appear on the Ministry's page as a sworn translator. The Ministry publishes the contact details of sworn translators on its web page, and Vandetolk gathers them into a search engine by language.
We include only the people on the page whose e-mail address is published, because e-mail is the only way we send the prior notice. We send the notice before publishing each profile and wait at least 30 days. Anyone who objects is not published; nor is anyone the notice does not reach because the address does not work: in that case we erase the data. A person without an e-mail address on the page does not appear in the directory, but can register on their own (question 12).
2. Where do my data come from?
Exclusively from the page "Vandetõlgid" of the Estonian Ministry of Justice and Digital Affairs, saved by our team on the date shown next to each profile. We do not complete profiles from other sources: not from social networks, websites or other directories. If you ask for access to your data, we tell you the source and date of each item.
The page shows a "last updated" date of its own. For that reason we publish profiles only after the information on the page has been checked within the last 7 days, at the date given for the page used; if such a check is not possible, we do not publish the profile.
3. What is published and what is not?
| Data | Published in an unconfirmed profile? |
|---|---|
| Name | Yes |
| Languages and title (vandetõlk) | Yes |
| Region | No region is stored or published |
| Country | Yes (Estonia) |
| Registration number | Not stored |
| E-mail address | Only to a person who presses "Show contact", with measures that make automatic copying harder. It is not in the page code and search engines do not see it |
| Phone number | No. We do not take it from the Ministry page |
| Postal address, website, opening hours, professional certificate | Never. We do not take them from the Ministry page |
| Photographs, ratings or reviews | No |
Every unconfirmed profile shows the notice "Profile created from the list of the Ministry of Justice and Digital Affairs on (date). This professional has not confirmed their profile", with a link to the official page and to "Is this you? Claim or remove your profile".
4. How do I object?
By any of the routes in the box "Your right to object" at the top of the page. You do not have to register or give a reason.
With the objection your profile is not published or is withdrawn, and your data are erased within 30 days at most. We keep only a minimal record so that we do not add you again when the directory is updated: the country of the list, an encrypted and irreversible code calculated from your name and languages, and the date and scope of the objection. This record does not allow your data to be reconstructed and serves only to exclude you.
5. How do I correct a piece of data?
- Write to privacidad@vandetolk.com or by post to the address in the box and say which data must be corrected.
- If you claim your profile, you can correct it yourself.
We reply within one month at most, usually sooner. Since we update the directory from the Ministry page, we recommend that you also report the mistake to the Ministry.
6. How do I claim my profile?
Claiming is voluntary. It lets you manage the profile yourself.
- Next to your profile, press "Is this you? Claim or remove your profile".
- We confirm that it is you with a code sent to the e-mail address on the Ministry page. If you no longer use that address, we will ask for other proof.
- Read and accept the Terms for translators.
During the process we offer, in a separate box that is not ticked in advance, the option to receive commercial e-mails about Vandetolk services. It is voluntary and you can claim your profile without ticking it.
7. Is this an official directory?
No. Vandetolk is a private directory run by Yoinet Proyectos en la Red SL. It has no connection with the Estonian Ministry of Justice and Digital Affairs, which has not approved it, does not sponsor it and does not take part in it. Being listed in Vandetolk is not proof of appointment: the only official source is the Ministry's own page.
8. What happens if I am no longer on the page?
We compare the directory with the Ministry page. If you disappear from it:
- Unconfirmed profile: we withdraw it and erase your data within 30 days at most.
- Claimed profile: we warn you and withdraw the profile within 30 days, as the Terms for translators say.
If you later appear again on the page with an e-mail address, we send you a new notice by e-mail before publishing the profile, unless you objected: in that case we do not include you again.
9. Do I have to pay anything?
No. Being listed, correcting your data, claiming your profile and objecting cost nothing. The directory is an economic activity financed by the fact that some professionals voluntarily take out paid featured profiles. If you do not, the content of your profile stays the same.
10. Will I receive advertising?
We do not send you advertising by e-mail unless you expressly allow it by ticking the box when you claim your profile or register, and then only about Vandetolk services. We will never send you advertising by post, and we will not call you or write to you on WhatsApp, by SMS or on LinkedIn with any offer.
11. I did not receive any e-mail
There may be several reasons: you have no e-mail address on the Ministry page, the address shown does not work, or your appointment is recent and we have not written to you yet. We inform only by e-mail; we do not send letters. If we have no address at which to inform you, or the notice does not arrive, we do not publish the profile and erase the data we might have, without looking for you by other means or in other sources. If you want to be in the directory, you can register yourself (question 12).
12. I am not in the directory. Can I register?
Yes. Without your request we create profiles only from the entries with an e-mail address on the Ministry page, because only that way can we inform you before publishing. If your address is not published on the page or the notice did not arrive, we have no profile of you.
You can register yourself on the site. We confirm your identity and appointment as when claiming a profile (question 6) and ask you to accept the Terms for translators. The box for commercial communications is separate, not ticked in advance and optional.
Full information on the processing of your data (Art. 14 GDPR)
Controller. Yoinet Proyectos en la Red SL, NIF B86286705, C/ Serrano 96, 3.º E, 28006 Madrid (Spain). E-mail: privacidad@vandetolk.com. Any message sent to any of our addresses, including hola@vandetolk.com, will be treated as a possible request about your data.
Data Protection Officer. dpd@vandetolk.com.
Data we process. Only those on the Ministry page: name; languages and title (vandetõlk); the fact that you appear on the page as a sworn translator; and your e-mail address. We include only the people for whom the page publishes an e-mail address, because e-mail is the only way we inform you. From the page we do not take the postal address, phone numbers, website, opening hours or certificate. We do not process special categories of data or data from other sources.
Source. The page "Vandetõlgid" of the Estonian Ministry of Justice and Digital Affairs, saved on the date shown next to each profile and notice. It is a public source kept by a State authority. We found no licence or reuse text on the page.
Purposes.
- Publishing a basic profile with your professional data, so that citizens, businesses and authorities can find a sworn translator by language.
- Keeping the profile accurate by comparing it periodically with the Ministry page.
- Sending the prior notice, keeping the proof that we informed you, answering your requests and, if you object, avoiding adding you again.
- Protecting the directory against mass downloading and other abuse.
We do not use your data for other purposes, sell them or pass them to other companies. We make no decisions based solely on automated processing that concern you.
Legal basis and legitimate interest. Legitimate interest (Art. 6(1)(f) GDPR). The data come from a public page kept by a State authority and we process them only in connection with your professional activity. We pursue two concrete interests: that of the people who need a sworn translation and look for a specialist for a given language, in a way that goes beyond simply reading the page (search by language, including from abroad); and our own interest as a company that runs the directory as an economic activity financed by voluntary paid featured profiles. Before taking any data we weighed these interests against your rights and assessed the impact; summaries can be requested at privacidad@vandetolk.com. Sending the notice and keeping the proof of it rest on compliance with a legal obligation (Art. 6(1)(c) together with Arts. 5(2) and 14 GDPR).
Safeguards. We include only people with a published e-mail address; we inform individually by e-mail and wait at least 30 days; if the notice does not arrive we do not publish the profile; objection is immediate and unconditional; we do not process the address or the phone; the e-mail address is shown only after a click; we publish profiles only when the information on the page has been checked within the last 7 days, so that the data are not out of date; no profile contains advertising and unconfirmed profiles do not show other professionals; and the assessment of interests and impact is reviewed annually.
Recipients. Anyone who visits the directory (the profile is public and may appear in search engines, which act on their own responsibility). Our technical providers, who act on our behalf under contract: web hosting (Vercel Inc.), database (Neon) and e-mail delivery (Resend). Authorities and courts, only where the law requires it.
Transfers to third countries. Data are stored on servers in the European Union (Frankfurt). Vercel and Neon are US companies and access from the US cannot be ruled out; these transfers rest on the EU-US Data Privacy Framework and the European Commission's standard contractual clauses. You can request a copy of the safeguards at privacidad@vandetolk.com.
Retention.
- Unconfirmed profile: for as long as you appear on the Ministry page as a sworn translator and until you object. If you disappear from the page, we withdraw the profile and erase your data within 30 days at most.
- Data of a person who objects or whom the e-mail notice does not reach: not published and erased within 30 days at most. Entries without an e-mail address are not stored at all.
- Minimal record of the objection: for as long as needed to respect the objection.
- Proof of the notice and of how your requests were handled: blocked for 3 years, solely to prove compliance to authorities or courts.
Your rights. Access, rectification, erasure, restriction of processing and objection, free of charge and through any channel: privacidad@vandetolk.com, dpd@vandetolk.com or a letter to the controller's address. We reply within one month at most, extendable by two more months in complex cases, of which we will inform you. To verify identity we ask for the minimum: usually it is enough to write from the e-mail address on the Ministry page.
Complaint. You can lodge a complaint with the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon), Tatari 39, 10134 Tallinn. If you wish, you can first contact our Data Protection Officer.